Job Title: Facilities Manager (London)
Reports To: CEO
Direct Reports: Receptionist, 8 x Runners, 2 Deputy Facilities Managers
What will you do?
To be the ‘Building Manager’, ensuring statutory compliance and being the primary contact in respect of all building maintenance and development matters. In particular dealing with planning applications and liaising with Westminster City Council.
Work with Tech to allocate space, undertake space audits and optimise use of space in the interests of the business.
Work with Tech to manage and co-ordinate all fit outs of new spaces.
Responsible for allocating and providing all relevant equipment for new starters including desks, chairs, phones etc. Liaising with Tech department in terms of hardware requirements.
To co-ordinate all aspects of Health and Safety and Fire Safety. Including risk assessments, organising emergency procedures. Managing Fire Marshall and First Aider duties and relevant training. Working closely with relevant third parties and building owners to ensure best practice.
Managing the day to day work of the team of Runners and ensure optimum service delivery.
Line Management responsibility for the receptionist.
Manage and maintain standards with third parties on the specialist segments such as maintenance and cleaning.
Liaise and negotiate with external providers to obtain the best level of service and price for all purchases and contracts; following purchasing and stock procedures.
Drive the business continuity plan.
Communicate and drive ideas and culture.
What do you need to know?
Extensive office management experience.
Extensive office move/churn experience.
Experience of service charge management eg metre reading, lighting, maintenance and cleaning for common areas (will need to have experience of commenting on and challenging the services provided).
Strong team management skills with experience of delegating and co-ordinating work.
Health and Safety implementation and must hold relevant qualification.
Experience of business continuity planning and implementation.
Proven track history of negotiating prices and contracts.
Experience of managing third party/supplier relationships effectively.
Experience of Service charge management and business continuity planning.
Experience of space planning and fit outs.
Proven track record of budgeting and forecasting.
An understanding of electrical and mechanical processes.
Process mapping.
What type of person do you need to be?
An optimistic and gently extrovert style would fit best in this organisation
Someone with strong team management skills.
Persistence and the willingness to find alternative solutions will be an asset
Plain hard work and effectiveness is necessary to deal with the ever changing multitude of tasks
A feel for process and how to work with others to achieve improvements is essential
Someone who thrives on responsibility and taking the initiative
If you are interested in applying for this role, please send your CV and cover letter to jobs@dneg.com
